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Privacy Policy

 

 

Omega Partners Ltd is the “data controller" for the information that we hold about you as a student or former student. This means that we decide how to use it and are responsible for looking after it in accordance with the GDPR.

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Access to your student record and other data will be provided to the academic and support staff, who need to view it as part of their work. It will also be shared with the third parties such as the university partners who deliver the university programmes. 

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The Type of Data We Hold About You

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The information we hold about you may include, but is not limited to, the following:

  • Personal details such as name, title, address, telephone number, email address, nationality, date of birth, sex and gender identity, ID Photograph, household income, details of dependants;

  • Emergency contact information;

  • National Insurance number (where you have voluntarily provided it);

  • Education and employment information (including the school(s), sixth form college(s) and other colleges or universities you have attended and places where you have worked, the courses you have completed, dates of study and examination results);

  • Other personal background information collected during the admissions process, e.g. whether you have been in care, have any relevant criminal convictions, your socio-economic classification and details of your parents’ occupation and education;

  • Admissions records including information on your test and interview scores and admission decisions;

  • Examination records (including records relating to assessments of your work, details of examinations taken, and your predicted and actual examination grades);

  • Information captured in your student record including progression, achievement of milestones and progression reports;

  • Visa, passport and immigration information;

  • Fees and financial support record (including records relating to the fees paid, Student Loan Company transactions and financial support, scholarships, and sponsorship);

  • Supervision, teaching, and tutorial activities including engagement with online tools such as the VLE; and training needs analysis and skills acquisition records;

  • Recordings of teaching and learning or research activities in which you were a participant

  • Placement and internship record or study at another institution as an established component of your course of studies, or career development opportunity;

  • Attendance records at University degree and award ceremonies;

  • Photographic data taken at events captured for the purpose of live streaming and future publicity materials;

As part of this, we may process the following "special categories" of more sensitive personal data:

  • Information about your race or ethnicity, sexuality and religious beliefs;

  • Information about your health, including any disability and/or medical condition;

  • Information about criminal convictions and offences, including proceedings or allegations.

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How We Use Your Data

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We process your data for a number of purposes connected with your studies, including, but not limited, to the provision of: 

  • teaching, academic assessment and supervision;

  • welfare and pastoral support including ensuring the health and safety of students, staff and others; 

  • funding and financial support; 

  • research related administration to support our equality responsibilities, quality assurance and planning processes.

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We set out below those circumstances where it is necessary for us to process your data. (These circumstances are not mutually exclusive; we may use the same information under more than one heading.)

1. Because we have a contract with you

We need to process your data in order to meet our obligations or exercise rights under our contract with you.

2. Where it is necessary to meet a task in the public interest

3. Where we need to comply with a legal obligation

In addition, in circumstances of a pandemic (including Covid-19), epidemic or local health emergency we may share limited information about students (e.g. names and addresses living at particular properties and other contact details) with Public Health England, the NHS, or other legal requirements connected to preservation of public health, and preventing or deterring activities which breach such regulations or legal requirements.

4. Where it is necessary to meet our legitimate interests

5. Where we have your consent

There may be situations where we ask for your consent to process your data e.g. where we ask you to volunteer information about yourself for a survey or where we ask for your permission to share sensitive information.

6. Where it is necessary in order to protect your vital interests or the vital interests of another person

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Please note that we may process your data without your knowledge or consent, where this is required or permitted by law.

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